We’ve merged! MAP Business Services + BeMa Tax & Accounting are now MAP | BeMa — Tax · Payroll · Accounting.
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This information applies to Tax Year 2025 (tax returns prepared in 2026).
Below you will find document requirements, important deadlines, and key tax law updates.
All required documents must be received before an appointment can be scheduled.
Documents may be submitted by:
Appointments are scheduled only after all required documents have been received.
A reference intake sheet will be available for download on our website to help verify general information.
Please note:
To ensure your return is complete and ready for timely filing, we must receive all documents no later than March 20, 2026.
The internal deadline allows sufficient time to prepare your return for timely filing.
This date may change depending on the official IRS start of the tax season or any IRS-announced postponements. Any changes will be communicated accordingly.
New deductions apply to certain employee income, including overtime and tip income.
Because this law is new beginning in 2025, many Forms W-2 may not reflect correct overtime amounts.
To ensure accurate reporting, we require:
New deductions may be available for interest paid on auto loans for vehicles purchased in 2025, subject to eligibility requirements.
We will need:
Beginning September 2025, the IRS will:
All tax payments and refunds must be processed electronically.
Valid bank account information will be required when filing your return.
A new savings program for children under the age of 18, referred to as a “Trump Account,” has been introduced.
Additional details and guidance will be published on our website as more information becomes available.
Submitting your documents early allows us to:
Additional updates may follow as further guidance is released.
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To combine our expertise and tools so clients get broader services, faster turnarounds, and one support team under MAP | BeMa — Tax · Payroll · Accounting.
No—both remain the same.
Your services and team remain—now with expanded capacity. You’ll see our new name/logo and updated documents, but your day-to-day contacts and workflows stay familiar.
We’ll do our best to assign your usual preparer whenever possible, but we can’t guarantee it. Either way, your file history follows you and you’ll receive the same high-quality service and priority support from the MAP | BeMa team.
No immediate changes. If any plan updates are recommended, we’ll review them with you in advance and in writing.
Your records remain secure. Continue using the Client Portal. If we migrate portals, you’ll receive a new secure invitation—call us if you need help.
Please remit to MAP | BeMa. Existing payment methods continue to work; any changes will be communicated on your invoice.
All safeguards remain in place—encrypted systems, private access, and verified links. If you’re unsure about any message, email to ricardo@maptaxes.com
Your records remain secure. Continue using the Client Portal. If we migrate portals, you’ll receive a new secure invitation—call us if you need help.
Federal individual returns (Form 1040) are typically due April 15. You can request an extension to October 15, but any taxes owed are still due by the April deadline. State deadlines may vary
IRS (Federal) Tax Payments
California (Franchise Tax Board) Online Payments (Personal Tax)
California (Franchise Tax Board) Online Payments (Business Tax)
Before we schedule, please send your documents using one of the options below:
Next step: Once we have your documents, call our office or send a WhatsApp message to schedule a phone appointment at your convenience.
Next step: Once we have your documents, call our office or send a WhatsApp message to schedule a phone appointment at your convenience.
We offer secure e-signature (preferred). You’ll receive a protected link to review and sign your forms online. If you prefer, we also offer in-person signing or wet signature by mail. Your final signed documents are stored in your Client Portal for easy access.
Security tip: If you’re ever unsure about a link, call our office—we’re happy to verify before you click
Monthly reconciliations (banks/credit cards), clean categorization, adjustments as needed, and delivery of P&L, Balance Sheet, and Cash Flow. Depending on your plan, we can also prepare AP/AR summaries and compliance reminders.
Please upload statements and supporting docs to the Client Portal (banks, credit cards, loans, sales and payroll reports, major receipts). Aim for the 1st–5th of the following month so we can close on time.
Within 10 business days after we receive all required documents in the portal. If anything is missing, we’ll notify you right away. Rush options may be available.
Yes. We run a brief diagnostic, then provide a fixed-scope quote and timeline. Once approved, we complete the clean-up and transition you into monthly service.
End-to-end processing: gross-to-net calculations, withholdings, direct deposit or checks, payroll registers, and pay stubs; Electronic tax deposits and filings (Form 941/940, state and local); new-hire reporting; and year-end forms (W-2/W-3 and applicable state filings). Reports are delivered to your Client Portal
Direct deposits post on payday when we receive complete info by the cutoff. If needed, we can issue paper checks. Pay stubs and payroll summaries are available from the email we sent the day of payrol aprobal.
We calculate and remit payroll taxes on your schedule (monthly or semi-weekly, as required) and file quarterly returns (Form 941 + state/local). Annually, we prepare W-2/W-3 (and Form 940) and post copies to your Client Portal by the required deadlines. Multi-state and local compliance support is available.
Yes. These are our most requested engagements. We also support payroll tax, unemployment/state labor, and related compliance reviews.
Please upload the notice to the Client Portal and then call our office to book a quick phone consultation (WhatsApp is only for client appointments). We’ll review deadlines, outline next steps, and assign a specialist.
Upload the following to the Client Portal (we’ll confirm anything state-specific):
Upload to the Client Portal:
After onboarding, we’ll email you a secure invitation to create your login. New client or can’t find the invite? Call our office and we’ll resend it (check your spam/junk just in case).
Portal accounts are created for active clients during onboarding. Call our office to start; we’ll verify your information and send a secure invitation to set your password.
Securely upload documents, review and e-sign requests we send, and download your records (returns, statements, payroll/financial reports) anytime.
Real people dedicated to your taxes, payroll, and accounting success—bilingual specialists ready to help anywhere.
